Digital Tools & Apps for Personal Trainers

Hey, trainers! Managing clients, booking sessions, promoting your services, and chasing payments doesn’t have to feel like a juggling act. With the right apps in your corner, you can save time, stay organised, and focus on doing what you love—helping your clients smash their goals. Ready to level up? Let’s dive into the best apps for personal trainers, broken down by budget and packed with tips to make your life easier.

Client Management Apps

Managing your clients, their progress, payments and schedule can be incredibly hectic. You might be tempted to spread everything across different programs to reduce your monthly spending, but unless you are tech-savvy and know how to automate, you can very quickly become overwhelmed. Our advice is to get an app that can keep everything all in one place. We’ve listed some of the top Apps used by Personal Trainers in the UK and compared them against each other so you don’t have to.

These all-in-one solutions can save time, reduce admin stress, and provide a professional edge to your business.

Scheduling Tools

Now, your app might schedule your current clients, but what about potential new clients? Do people have to download an App to book a consultation with you? Do they WhatsApp Message or DM you, or can they book online?

If you’re a busy personal trainer, a great and FREE tool to use is Google Calander. You can block off certain times of the day and week dedicated to new clients, and it syncs with your Google Account. What’s not to love?

Free Marketing Tools

Whether you have 100 followers or 10,000 followers, it’s so important for businesses to have an online presence, and if we’re honest, many Personal Trainers are terrible at online marketing! But it is a skill that’s imperative to gaining new clients, maintaining current ones and building trust.

Here are some tools that we recommend looking at to help you build your online presence, and you’ll be surprised by how many free things are out there.

Content Creation

Canva (Free Plan)
Design jaw-dropping social posts and flyers with zero graphic design skills.

• Adobe Express (free plan)
  With Adobe’s version of Canva, crafting social media graphics, posters, and logos is a breeze, and you can even ensure your brand colours are accessible to everyone!

• CapCut
  A versatile video editing tool to create, edit, and enhance videos for social media with easy integration into TikTok

• Instagram Edits
  Meta’s newest venture to compete with CapCut to create videos with easy integration into Instagram

Email Marketing

• Mailchimp (free plan)
  Manage email campaigns and stay in touch with up to 500 contacts.

Social Media Schedulers

• Meta Business Suite
  If your presence is mostly on Insta or Facebook. You can use it to upload all your content ahead of time and manage any in-app Ads you might want to do.

• TikTok
  For business accounts, TikTok has a scheduling system that allows you to post ahead.

• Buffer (free plan)
  Schedule 10 pieces of content for up to 3 social media channels, including YouTube Shorts.

Get The Right Tool For The Job

The right apps can transform the way you run your personal training business. From managing clients to booking sessions and handling payments, there’s a tool for every need and budget. Whether you’re starting out or ready to scale, these apps for personal trainers can save you time and take your business to the next level.

Ready to power up your career?
👉 Check out Fitasylum's personal training courses to become the best in the business!